Outlook signature contact extractor

Mail2Contact turns copied Outlook signatures and email footers into structured contacts that can be reviewed and exported.

Signature

Detected contact data

Your contact will appear here.

Paste email, signature or copied Outlook content

Turn an Outlook signature into a contact

Copy the signature from Outlook
Open the email and copy the contact block at the end. For one contact, select the current signature.
Paste it here and process locally
Paste the signature on the left. Recognition starts automatically; select “Find contact” if needed. Local processing is enabled by default.
Compare the fields with the signature
Check the name, company, email and phone numbers. Correct uncertain details. If several people are detected, select the intended contact.
Choose how to use the contact
Select “Download contact card (.vcf)”. For new Outlook, read the CSV instructions below. “Copy text” puts the reviewed details on your clipboard.

Sample signature to copy

These details are fictional. Paste the signature into the input field and check how the name, company, phone numbers and address are assigned.

Max Mustermann
Projektleiter
Beispiel GmbH
Musterstraße 12
10115 Berlin
max@beispiel.example
Tel. +49 30 123456
Mobil +49 171 2345678
www.beispiel.example

Screenshot: recognized contact

Mail2Contact workbench showing a fictional Max Mustermann signature, editable contact fields and the VCF download — Review and edit the details before downloading. Open the full-size screenshot (new tab).

Import a contact: VCF or CSV?

Classic Outlook

Open the VCF file with classic Outlook, review the contact and choose “Save & Close”. If another app is associated with the file extension, select Outlook when opening the file.

New Outlook and Outlook on the web

Microsoft documents importing a UTF-8 CSV file through “People” and “Import contacts”. VCF is a different format. You can save the contact in classic Outlook, export it as CSV and import that file into new Outlook. Alternatively, create a new contact under “People” and enter the reviewed details from this tool.

Google Contacts and Apple Contacts

Both address books support VCF. Use their import option and select the downloaded .vcf file; review the destination account and any duplicate contacts.

Providers' import instructions

Frequently asked questions

Can I drag emails from Outlook?

Browser support varies. Copy-paste and .eml/.msg uploads are the reliable paths.

Can it detect several signatures?

Yes. Threaded footers can produce several contact cards.

Can I review before exporting?

Yes. Confidence markers highlight fields that should be checked.

Can I import a VCF file directly into new Outlook?

Microsoft documents CSV file import for new Outlook and Outlook on the web. For that workflow, first convert the VCF to CSV, for example through classic Outlook. Alternatively, enter the reviewed details into a new contact.